RMM cost calculator

By the Helios team · Last checked 28 September 2026

Put in your technicians and devices. The table prices eleven RMMs side by side, a month and a year, from published price lists and dated buyer data. No sign-up, and nothing is stored.

Written with respect. We ran an MSP on several of the products we compare, we rate them, and without them Helios would not exist. These pages are here because buyers deserve the facts, not because we want a fight.

The short answer

Per-device products (Level, NinjaOne, Datto, N-able, Kaseya) rise with every device; per-technician ones (Syncro, Atera, SuperOps) rise with every hire.
Level is the cheapest RMM on a published price for small fleets: the first 10 devices are free, then $2 each.
Quote-only vendors are shown as ranges from reported buyer data, and labelled Reported.
The table prices the RMM only; helpdesk, backup and security add-ons can move the real bill a lot.
Helios is priced by fleet size with any number of technicians: $5 a device on Launch up to 25, then $129, $249 or $499 a month.

Your numbers

Showing: 2 technicians, 40 devices, annual billing. Cheapest first, by the low end of any range.

Product	A month	A year	Basis	Helpdesk	Source
Tactical RMM	$50	$600	Free software plus a sponsor tier for signed agentsPlus a server you run yourself	No	List
Level	$60	$720	$2 a device after the first 10 free	No	List
ManageEngine Endpoint Central MSP	$87	$1,044	Cloud Professional, 50-endpoint band	No	List
Datto RMM	$100 to $180	$1,200 to $2,160	About $2.50 to $4.50 a device	No	Reported
Helios	$105	$1,260	Starter, up to 50 devices, any number of technicians	Yes, and much more	List
Kaseya VSA	$120 to $240	$1,440 to $2,880	About $3 to $6 a device	No	Reported
NinjaOne	$150	$1,800	$3.75 a device at 50 or fewerBuyers report floors of $200 to $250 a month	Yes	List
N-able N-central	$150 to $350	$1,800 to $4,200	About $1.50 to $3.50 a device, around 100 minimum	No	Reported
Syncro	$258	$3,096	Core, $129 a technician	Yes	List
Atera	$258	$3,096	Pro, $129 a technician	Yes	Reported
SuperOps	$258	$3,096	Pro, about $129 a technician	Yes	Reported

Every row links to that product's pricing page, where each figure is dated and sourced. Where a vendor only quotes, the range comes from reported buyer data, so treat it as a starting point for the sales call.

How to read it

Per device. Winning a client with 50 machines adds 50 devices to the bill.
Per technician. Hiring adds a seat, whatever the fleet size.
Flat by fleet size. Steps up at band edges, and ignores headcount.
Minimums. N-central is commonly sold from about 100 devices, and NinjaOne buyers report monthly floors of $200 to $250, so a small fleet can pay more than the rate suggests.

What the table leaves out

It prices the RMM, and the helpdesk where it is included. Backup, endpoint security, documentation and remote access add-ons are often priced per device or per user on top, and several products charge for onboarding. Each pricing page lists the add-ons we could find.

Helios includes the service desk with SLAs, patching including third-party apps, remote access, Microsoft 365 and Defender checks, backup monitoring, a client portal, billing into Xero or QuickBooks, and Helio, the AI technician that investigates problems, writes the fix and runs it, on every plan, with the price locked while you stay subscribed.

Common questions

How much does an RMM cost per device?

Published and reported rates in 2026 run from about $1 to $6 per device per month. Level is $2 after 10 free devices, NinjaOne publishes $1.50 to $3.75, and Kaseya VSA is reported at $3 to $6.

How much does an RMM cost for 100 devices?

On list prices, Level is $180 a month, ManageEngine's MSP cloud edition $189 on monthly billing, and NinjaOne between $150 and $375 by volume. Per-technician products depend on headcount: two technicians on Syncro Core is $258 a month on annual billing.

What is the cheapest RMM?

For a small fleet on published prices, Level: 10 devices free, then $2 each. Tactical RMM is free to self-host, plus a sponsorship from $55 a month for signed agents and your own server.

Is per-technician or per-device pricing cheaper?

Per-technician is cheaper when each technician looks after many devices; per-device is cheaper for a small fleet. Work it out on your own numbers above, at today's size and at twice it.

How much does Helios cost?

$5 a device on the Launch plan up to 25 devices (minimum $25), then $129, $249 or $499 a month for 50, 250 or unlimited devices, with any number of technicians and every feature on every plan.

Sources

Prices and terms come from the linked pages, and from our own pricing pages, which date each figure. If something has changed, tell us and we will correct it.

Why MSPs choose Helios

One platform that does the work, at a price that stays put

Helio fixes, not just flags

When an alert fires, Helio, the AI technician built into Helios, investigates it, writes the fix and runs it once you approve. It keeps what works, so the next one is quicker.

Everything in one product

RMM, a service desk with SLAs, patching including third-party apps, remote access, Microsoft 365 and Defender checks, backup monitoring, a client portal and billing into Xero or QuickBooks.

Priced by fleet, not by people

£4 a device on Launch up to 25 devices, from £20 a month, then £99, £199 or £399 a month by fleet size, with any number of technicians and every feature on every plan.

A price that stays put

Your price is locked for as long as you stay subscribed, and that is written into our terms. Monthly billing, cancel any time.

Bring your clients across

Import your clients and machines from another RMM's CSV export, then roll the Helios agent out at your own pace, with a count of how many have arrived.

14 days free, no card

The full platform from the first minute, on your own machines. No sales call, no feature held back for the trial.

See it on your own fleet

Helios is the AI-native platform for MSPs: monitoring, patching, security, Microsoft 365, backup monitoring, remote access, client billing and an AI service desk in one product, at one flat price per MSP. Contracts and logged time become invoices in Xero or QuickBooks without leaving the platform. Every feature is on every plan. 14-day free trial, card-free, set up in minutes, cancel any time.

Start free

Details of other products on this page were checked on or before 28 September 2026 against public pricing pages, documentation and named third-party buyer data, and may have changed since. Always confirm current pricing with the vendor. All trademarks belong to their respective owners. Spotted something out of date? Email hello@heliosmsp.io and we will fix it.